xTasks is a flexible and powerful solution for assigning, completing and reporting tasks within an organization. xTasks marries the familiarity and flexibility of a spreadsheet with the powerful xOverTime cloud database that stores all critical data and supporting spreadsheets. Data owners have complete control over who can see and edit their information. Use a spreadsheet to customize data entry and analysis; rely on xTasks to support collaboration, team performance and data governance.
xTasks uses a spreadsheet for data entry with simple workflow within a spreadsheet. Specific corporate workflows can be easily supported by making changes using your spreadsheets. xTasks can also collect data from other systems and other spreadsheets, enabling collaboration and actionable data insights. Supporting documents and automated notifications are easily managed within xTasks .
In xTasks, all the tasking workflows have common fields, such as task description, assigned to, due date and location. xTasks provides simple task assignment and task completion spreadsheets for each site or user. xOverTime’s structure of drop down lists provides data integrity with the ability to modify as needs evolve. Grant users access to see or edit specific task subsets.
xTasks allows specifications and other reference documents to be attached to tasks in order to support users with execution. These documents are stored in the xTasks cloud database for secure access and retrieval anywhere. Notes attached to the completion of tasks can also be managed to support compliance or subsequent tasks. Completion documents can be mailed upon task completion.
Automatically notify task performers of new tasks and due dates from within xTasks. Close the loop by notifying appropriate managers and personnel when the task is finished with optional attachments as evidence of completion. Easily report on group assignments and completion status.
Utilize familiar Microsoft Excel® tools for desktop or mobile entry of task completion data to be stored in xOverTime’s cloud database. With the option of adapting existing task spreadsheets or utilizing xOverTime spreadsheet templates to upload and download task data, there is no need for staff to learn establish a new task management process. Easily leverage spreadsheet experience to deliver customized forms, reporting and charting.
xTasks allows business users to create recurring tasks on the frequency of their choice. Users can set times for initiating the task, reminding about the task and even sunsetting the task so that it does not clutter up the system and user interface. Users can determine assign or delegate tasks to specific staff.
xOverTime offers a complete Application Programming Interface (API) making xTasks data available for use in other corporate systems or allowing other systems to feed xTasks.
xTasks is designed for enterprise use and incorporates strong data governance principles. The solution is built on the xOverTime technology platform delivering 24×7 availability. the xOverTime information security policies follow ISO 27000 guidelines. Plus, the xOverTime uses Amazon Web Services to support its product with leading security and availability statistics. Security is emphasized at the application, operational, network and data layers to meet the stringent data security requirements.